Free tour templates
Spreadsheets, riders, checklists and printable sheets for touring bands and tour managers. Download, edit and share them. No sign-up and no email required.
Tour budget spreadsheet
A full tour budget with show income, expense categories, commissions, a contingency line and budget-vs-actual columns. Totals and net are formulas.
Related guides: How to route a tour, How to make a tour budget
Band tour budget (van tour)
Per-show math for a small band: guarantee, door, merch, gas from miles and MPG, lodging and food, with net per show and per member.
Related guides: Band tour budget template for a van tour, First tour checklist for bands, How much merch to bring on tour, Van touring tips for bands
Advance sheet template
Every question to answer before show day: contacts, schedule, production, power, hospitality, parking, settlement and guest list policy.
Related guides: How to advance a festival show, How to advance a show, The tour manager checklist
Day sheet template
A one-page day sheet: venue and address, schedule from access to bus call, hotel, contacts, notes and tomorrow's travel.
Related guides: How to plan soundcheck and line check, How to keep a shared tour calendar, How to make a tour day sheet, How to make a tour itinerary, The tour manager checklist
Show settlement sheet
Box office, show expenses, guarantee, versus and plus-backend deal math, merch split, deposits and balance due, all with formulas.
Related guides: Handling cash and bank deposits on tour, Show deals explained: guarantee, versus, plus and door deals, How to settle a show
Merch count and settlement sheet
Count in, adds, comps and count out per item and size, with sold units, gross, venue fees on soft and hard goods, and net.
Related guides: Handling cash and bank deposits on tour, How much merch to bring on tour, Merch settlement and nightly merch counts
Input list template
A 16-channel input list with mic or DI, stand, 48V and monitor mix columns, ready to edit for your band.
Related guides: How to advance a festival show, How to write an input list, How to plan soundcheck and line check, How to make a stage plot, How to write a tech rider
Stage plot template (printable PDF)
A blank stage outline with a grid, audience edge and symbol key, plus a filled-in example for a four-piece band.
Related guides: How to advance a festival show, How to write an input list, How to make a stage plot, How to write a tech rider
Hospitality rider template
Dressing room, drinks, food, meal buyout, towels, bus stock and dietary needs, with example quantities to adjust.
Related guides: How to write a hospitality rider, How to advance a show
Tech rider template
Stage, power, PA and FOH, monitors, backline, lighting, video and crew needs, with references to your input list and stage plot.
Related guides: How to advance a show, How to make a stage plot, How to write a tech rider
First tour and packing checklist
What to sort out before you leave and what to pack: documents, money, gear spares, merch, van kit and personal items.
Related guides: Band tour budget template for a van tour, First tour checklist for bands, Van touring tips for bands
Tour manager checklist
Pre-tour, per-show advance, day of show, settlement night and post-tour tasks in one printable list.
Related guides: How to become a tour manager, The tour manager checklist
Per diem tracker
Log per diems by date and person, mark who signed, and see totals per person with SUMIF formulas.
Related guides: Per diems on tour: how much and how to pay them, Tour expense tracking: how to track receipts on the road
Guest list template
Name, guest of, quantity, pass type and pickup status, with totals by pass type.
Related guides: How to run a guest list for a show
Setlist template (printable PDF)
A big-print stage setlist with room for 20 songs, plus an example page with times and notes.
Related guides: How to write a setlist
Tour itinerary template
One row per day: day type, city, venue, key times, hotel, drive distance and time, and notes.
Related guides: Booking hotels on tour, How to route a tour, How to keep a shared tour calendar, How to make a tour day sheet, How to make a tour itinerary
Cash and deposit log
Track cash in from shows and merch, bank deposits, and running cash on hand.
Related guides: Handling cash and bank deposits on tour, Merch settlement and nightly merch counts, How to settle a show, Tour expense tracking: how to track receipts on the road
Gear inventory list
Make, model, serial number, case, owner and replacement value, with flags for insurance and travel manifests.
Related guides: How to keep a gear inventory for tour and insurance, Booking and tracking flights for a touring band, Van touring tips for bands
Tour expense log
Date, category, payee, method, amount and receipt status, with a category summary.
Related guides: How to make a tour budget, Tour expense tracking: how to track receipts on the road
Band and crew contact sheet
Names, roles, phones, emails, emergency contacts, dietary needs and passport dates in one place.
Related guides: Booking hotels on tour, Share a tour with your crew in 2 minutes, Sharing tour info with band and crew, Booking and tracking flights for a touring band
Want these on your phone, shared with your crew? Open TRMNGR or read the user guide.