TRMNGR User Guide: Every Screen and Setting Explained

Getting started: sign in

TRMNGR runs in the browser at app.trmngr.com and as an iPhone app (TestFlight beta). The first screen is the sign-in screen.

Sign-in screen

First steps

Create or open a tour

Go to Production Office, tap All Tours, then tap New. Or open a tour someone shared with you under SHARED TOURS.

Add days

On the Calendar tab, tap + to add show, travel, off and rehearsal days.

Invite your crew

Add people in Production Office → Crew, or use Share on a tour in All Tours. Choose what each person can view or edit.

Calendar

The Calendar tab (first bottom tab) shows the open tour as a month calendar with a list of every day below it. The tour name and band show under the title.

Month calendar and day list

Month calendar

The month grid at the top of the Calendar tab. Dots under dates show tour days, colored by day type. Use the arrows to change month. Today is ringed. Tap a date to open it in Day View.

Day list

The list under the month grid: every tour day in date order with city and venue, marked TODAY for today. Tap a row to open Day View. Swipe a row left to delete it (Delete This Day?).

No days yet — tap + to add one

Shown on a tour with no days.

+ (Add)

Opens Add to Calendar to create a new day. Needs edit access to Show.

Inkable drop (top left)

The Inkable drop logo at the top left of every screen. Opens inkableclothing.com.

Add to Calendar / Edit Day

The editor for a day’s basics.

Date

Pick the date. If that date already has a day, TRMNGR asks Overwrite This Day? before replacing it.

Capacity

Venue capacity. Used for the percent sold in Tickets Sold and in settlement.

Address

Street address or a pasted maps link. Day View shows it as a button that opens your maps app.

Show / Travel / Off / Rehearsal

Day type chips. Show days add the Hospitality, Tech Rider, Tickets Sold and Guest List boxes to Day View.

Save / Cancel

Save the day or leave without changes.

Day View

Day View opens when you tap a day. Use Previous Day and Next Day (the arrows beside the title) to move through the tour. Boxes you can’t view stay in place; tapping them shows the message “Ask [owner] for permission to view.”

Show header

The card at the top of Day View.

Date and day type

The full date and a colored day-type label (SHOW DAY, TRAVEL DAY, OFF DAY or REHEARSAL). Travel and off days show date, type and city only (no venue, Cap or setlist). Tap the header to edit the day.

City and venue

Shows Tap to add city / Tap to add venue when empty and you can edit.

Cap

Venue capacity.

Address button

Opens the address in the maps app chosen in Preferences → Maps.

Assign Setlist / Change Setlist

Pick which setlist plays this day, create a New Setlist, or Unassign Setlist. The assigned setlist’s name, song count and runtime show in the header; tap it to open the setlist.

Print Setlist

Exports the assigned setlist as a big-print PDF.

Day Sheet

The day’s schedule, in time order.

Export PDF

Exports the day sheet as a PDF (saved to Files › Day Sheets).

+ (Add)

Opens Add Day Sheet.

Add Day Sheet / Edit Day Sheet

Title (required), Address (paste a maps link or address), Start time and End time (optional). Tap an item to edit it; swipe left to delete it.

Bell (Notification on / Notification off)

The bell icon on each day sheet item, shown when Day Sheet Notifications is on in Preferences (Profile). Tap it to mark which items should get reminders. In the iPhone and Android apps, your phone then reminds you before each marked item starts (the first bell you turn on asks to allow notifications). Bells are saved on each device. Tapping a reminder opens that day.

Notes

Add Note

Adds a note to the day (parking, Wi-Fi, showers, drive times). Tap a note to edit it; swipe left to delete.

Hospitality (show days)

The hospitality rider for this show, drawn from the tour’s master list in Production Office → Hospitality.

Tour rider

Shown when the day uses the full tour list.

+ Full Hospo List

Uses every item on the Tour Hospitality List for this day.

+ Customize

Opens Customize Rider by Day: tick the items this day needs, then Apply.

+ (Add)

Adds an item. In the editor, Add to: Tour List (all days) or This Day Only.

Export PDF

Exports the hospitality rider for the day (saved to Files › Hospitality Riders).

Edit / remove items

Tap the pencil to edit an item. Removing asks whether to remove it from this day or the tour list.

Tech Rider (show days)

+ Add File

Upload a tech rider file. It is saved in Files › Tech Riders and linked to the day.

+ Add URL

Link a tech rider by URL.

Edit / remove

Rename a file, change a URL, or remove it. For files, choose Unlink from day or Delete from Files.

Contacts

Add Contact

Assign an existing tour contact to this day, or tap New Contact to create one (saved to contacts and assigned to this day).

Remove contact?

Swipe left to unassign a contact from the day. The contact stays in Production Office → Contacts.

Call / email

Tap a phone number or email to call or write.

Tickets Sold (show days)

Tickets sold

Type the current count. TRMNGR shows the percent of capacity, or SOLD OUT when you reach it.

Guest List (show days)

Totals line

The line in the Guest List box showing VIP, Production and Guest head counts for the day.

+ (Add) / Add guest

Name, Quantity and Pass type: VIP, Production Pass or Guest.

Export PDF

Exports the guest list for the box office (saved to Files › Guest Lists).

Edit / delete

Tap a guest to edit; swipe left to delete.

Lodging

Add Lodging

Date, Hotel name, Confirmation and Address. Lodging also appears in Production Office → Hotels.

Address

Tap to open the hotel in your maps app.

Flights

Add Flight

Opens Add flight (see Flights). The flight shows here with airline, number, route and departure time.

Stage

The Stage tab (second bottom tab) holds Setlists, Stage Plot and Input List. The band name and musicians show at the top of every Stage tab; the owner can tap the band name to edit it.

Stage tabs

The three buttons under the band name at the top of the Stage tab.

Setlists

Opens first. Every setlist on the tour.

Stage Plot

The drag-and-drop stage plot.

Input List

The channel list for FOH and monitors.

Locked tabs

If you can’t view a tab, tapping it shows the “Ask [owner] for permission to view.” message instead of opening it.

Setlists

+ (New Setlist)

Create a setlist (Setlist name).

Setlist row

Name, song count, total runtime and any performing-rights submissions. Tap to open.

Copy Setlist

Duplicates a setlist.

Delete Setlist?

Swipe left to delete. It is unlinked from any days.

Setlist detail

Opens when you tap a setlist.

Add Song

Title, Minutes, Seconds and Notes. Song length adds up to the Set runtime.

Reorder songs

Drag the handle to change the order.

Delete Song?

Swipe left to remove a song.

Edit name / submission

Change the setlist name and tick Submitted To ASCAP, Submitted To BMI or Submitted To SESAC.

Export PDF

Exports a big-print setlist PDF (saved to Files › Setlists).

Back To All Setlists

Returns to the setlist list.

Stage Plot

A top-down plot with ▲ AUDIENCE / FRONT OF STAGE ▲ at the bottom.

+ (Add To Stage Plot)

Choose Musician / Instrument, Mic, Monitor or Riser.

Riser

A wide, one-line bar that reads "8 x 8 Riser" (Width x Depth in feet), or just "Riser" with no sizes. Drag it like any item; tap it to change the sizes. It prints on the PDF.

Tap to edit

Opens the item: Label, Musician and Icons (pick one or more, or (None)).

Drag to position

Drag items anywhere on the plot.

Press & hold to delete

Long-press an item to remove it.

Stage Plot Notes

Free-text notes for FOH, monitors or the venue. They print on the PDF.

Export PDF

Exports the plot (saved to Files › Stage Plots). Musician names print when Musician Names On Stage Plot is on.

Musicians strip

The musician names under the band name at the top of the Stage tab, taken from the Musician names on plot items.

Input List

Columns

CH, INSTRUMENT, MIC, STAND and MIX. Tap any cell to edit that field.

Add Channel

Adds a new input (NEW INPUT) at the end.

Details

Each channel also has Notes and a Floorplan symbol, which print on the PDF.

Reorder

Drag the handle to move a channel.

Delete Channel?

Swipe left to remove a channel.

Export PDF

Exports the input list (saved to Files › Input Lists) with CH, INSTRUMENT, MICS, STANDS, NOTES, MONITOR MIX and SYMBOL columns.

Files

The Files tab is your personal library on the road. It belongs to your login, not to the tour, so crew members and new accounts have their own Files.

Folders

Sync with Google

Opens the Google screen to link Google and back files up to Drive. Shows Google connected once linked.

DAILY

Day Sheets, Guest Lists, Settlements, Hospitality Riders.

STAGE

Setlists, Stage Plots, Input Lists, Tech Riders, LED Wall, House Music Playlists.

PRODUCTION

Contracts, Equipment, Saved Tours.

CUSTOM

Folders you create. Add Folder → Folder name. Delete Folder? only works on empty folders.

Inside a folder

+ (Add)

Upload a file from your device into this folder.

Open

Tap a file to open or download it.

Rename

Rename File → File name.

Delete This File?

Swipe left to delete.

Shared by … · Read-only

Files other people shared with you appear in the matching folder. Tap Download to get a copy.

Back to Files / Back to Production Office

Returns to the folder list.

Saved Tours

Load

Load This Tour? replaces the tour open in the editor with the saved .trmngr file.

Download (press and hold)

Downloads the saved tour file to your device.

House Music Playlists

Playlist name / House-music playlist URL

Save links to the playlists the venue should play before and between sets. Tap Add URL.

Production Office

The fourth bottom tab. The open tour shows at the top under Tour; tap All Tours to switch tours. Profile (the person icon at the top right) opens your account and Preferences.

Production Office buttons

All Tours

Opens Tours: your tours, shared tours, New, Import/Export and Deleted Tours.

Band

Band name and band logo (shows logo set or add logo). Owner only.

Crew

Band and crew contacts, and who can see what.

Contacts

Promoters, venue, production.

Merch

Square catalog (read-only).

Hospitality

Daily hospitality rider: the Tour Hospitality List.

Gear

Inventory, insurance, Music Pro.

Files

Contracts, settlements, .trmngr & PDFs (the same library as the Files tab).

Flights

Tour flights and passengers.

Hotels

Lodging by date.

Advance

Show advances and venue details.

Settlement

Show settlements and payouts.

Cash Deposits

Bank deposits from show and merch cash.

Email Pags for TRMNGR Help

Opens an email to TRMNGR support with your tour, role, app version and device filled in.

Back To Production Office

The gold button at the top of each office page returns here.

Band

Band name

Required. Shows on the Stage tab and on PDFs.

Upload logo / Replace logo

PNG or JPG under 2 MB. Prints on PDFs when Include Band Logo On PDFs is on.

Remove band logo?

Removes the logo.

Contacts

Add Contact

Name (required), Phone, Email, Types and Notes (optional).

Types

Pick one or more: Promoter, Venue, Production, Buyer, Advance, Local, DOS, Other, or Custom (type your own). Contacts typed Advance appear on the Advance page.

Delete Contact?

Swipe left to delete.

Hospitality

Tour Hospitality List

The master list every show’s rider draws from.

+ Add

Name, Notes (optional) and Quantity (optional, whole number).

Reorder

Drag to change the order on the rider.

Remove from tour list?

Deletes the item from the master list and from every day that used it.

Gear

Add Gear

Type (I Instrument, E Equipment, S Software, H Hardware), Manufacturer/Model (required), Serial number, Description and Replacement value.

Ins / Man

Checkboxes on each item: include on the insurance list and on the flight / cruise manifest.

Delete Gear?

Swipe left to delete.

Flights

Add Flight

Date, Airline, Flight number (both required), From, To, Confirmation, Departs and Arrives times, and Crew: pick the passengers from your Crew list.

Flight list

Every flight on the tour with route, times and confirmation. Tap to edit; swipe left to delete.

Hotels

Add Hotel

Date, Hotel name (required), Confirmation and Address. The same lodging shows in Day View.

Hotel list

Lodging by date. Tap to edit; swipe left to delete.

Advance

Show days

One card per show day with city and venue.

Advance contacts

Contacts with the Advance type assigned to that day, with tap-to-call and tap-to-email. Shows No advance contacts assigned otherwise.

Advanced

Tick when the show is fully advanced.

Day sheet notes

Opens that day’s notes.

Cash Deposits

Cash Summary

Total Cash From Settlements, Deposited, and Remaining cash on hand.

Make Deposit

Date, Amount ($) and Note (optional).

Go To Settlements

Opens Settlement.

Delete Deposit?

Swipe left to delete a deposit.

Crew, Share Tour and permissions

Who is on the tour and what each person can see or change. Crew is always viewable; only the tour owner can add or edit people.

Crew

Add Person

Opens Add person.

Delete Person?

Swipe left to remove someone.

Edit person

Name

Required.

Emails

One per line or comma-separated. A person gets access when they sign in with any of these emails.

Phone

Phone number.

Role

Band, Tour Manager, FOH Engineer, Lighting Designer, Production Manager, or Custom (type your own role).

Access

A table of Area with View and Edit checkboxes, grouped under Calendar, Stage and Production Office. Expand or collapse each group.

View All / View None / Edit All / Edit None

Quick buttons to set every area at once.

Calendar areas

Rows under Calendar in the Access table: Show (date, city, venue), Day Sheet (schedule), Notes, Tech Rider, Tickets Sold, Guest List.

Stage areas

Rows under Stage in the Access table: Setlists, Stage Plot, Input List.

Production Office areas

Rows under Production Office in the Access table: Contacts, Merch (Square sales, read-only; view only), Hospitality (rider and master list), Gear, Flights, Lodging (day lodging and Hotels), Advance, Settlement, Cash Deposits (bank deposits).

Defaults for new people

What the Access table starts with when you add someone: View on every Calendar and Stage area plus Contacts, Flights, Hospitality and Lodging. Merch, Gear, Advance, Settlement and Cash Deposits start off. No edit access by default.

Apply to all crew

Owner only. Choose Everyone, Band or Crew, then Apply to copy this person’s view/edit settings to that many other people on the tour. Only access changes; the owner and the person you are editing are skipped.

Notes (optional)

Private notes about the person.

Owner

The tour owner always has full access; their checkboxes are disabled.

Locked areas and the permission message

Ask [owner] for permission to view.

The message you see when you tap something you can’t view, with the tour owner’s name filled in. It appears once per tap and doesn’t pile up.

No Access screen

Opening a locked page directly explains why: view-only access, owner-only, or not shared with you. Tap Back.

Settlement

Production Office → Settlement. Settle each show from worksheets with built-in math, and see tour totals.

Settlement page

Tour Totals

Totals across all show days. Cash totals appear on the Cash Deposits page.

Show day cards

One per show day (today is marked TODAY). Tap to expand; tap to open the day’s settlement.

Global Settlement Template

The gold globe icon at the top right of Settlement (needs settlement edit access).

A show’s settlement

Tap any line title to edit all the fields and options. Tap any number to edit just the entry.

Box Office

Capacity, Tickets Sold, Comps, Ticket Gross, Taxes / Fees. Total: Net Ticket Receipts.

Deal Worksheet

Deal Type (Guarantee / vs % / Guarantee + backend), Guarantee, Artist %, Break Even. Total: Artist Share.

Profit Worksheet

Total Show Revenue, Total Merch, Cash Out. Total: Net Profit.

Merch Settlement

Merch Gross (defaults to Total Merch when empty) and Venue Merch %. Total: Merch Net to Artist.

Show Expenses

Production, Advertising, Other Expenses. Total: Expenses Total.

Cash Worksheet

Show Cash, Merch Cash, Cash Out. Total: Cash Total.

Show Payment Worksheet

Show Cash, Advance, DOS Check, DOS Money Transfer. Total: Settlement Due.

Drag to reorder

Drag fields and worksheets to change the layout.

Add Custom Field

Field name, Value, Money ($) on/off, Add (+) or Subtract (−), and Add to: This Date Only or All Show Dates.

Add Worksheet / Add Custom Worksheet

Add Back a Removed Worksheet, or Create a Custom Worksheet with a Header and Total Title. Total Line Format: Money ($) or Value (#).

Delete Worksheet

Removes a worksheet from this show only. Entered numbers are kept.

Restore Default Fields

Brings back built-in fields you removed.

Global Settlement Template

Layout only, no numbers. Only people who can edit settlement can change it.

Drag to reorder

Set the worksheet and field order.

Total format

Total: Money or Total: Value for each worksheet’s total line.

Remove Worksheet

Take a worksheet out of the template.

Add Worksheet

Add a built-in worksheet back, or Create Custom Worksheet.

Add Custom Field

Field Name, Worksheet (or Outside Worksheets), Money ($) and Subtract From Totals.

Apply Template to All Settlement Days

Sets the layout on every show day. Entered numbers are always kept.

Save Template

Stores a copy in Files › Settlements.

Load Template

From Files › Settlements or Upload From Device (.json).

Reset to Default Layout

Goes back to the built-in worksheets. Nothing changes on show days until you Apply.

Merch

Production Office → Merch. Live merch numbers from Square, read-only.

Merch page

Order Merch

The Inkable Clothing logo opens inkableclothing.com.

Connect with Square

Owner only. Connects the tour to your Square seller account. Shows Connected when linked; tap to Disconnect Square? Nothing is charged.

Today (Square) / Tour Total (Square)

Sales and units for today and for the tour dates. Daily Sales Reset at 7am.

Catalog (Square)

Each item with On hand, sold today and Tour counts. Tap the arrow to Show sizes. A caution icon marks low stock. Read-Only from Square — edit items in Square Dashboard.

Low inventory threshold

Count at or below which an item is flagged low.

Refresh Square (Read-Only)

The circular-arrow icon at the top right of Merch pulls the latest numbers.

Permissions messages

If Square didn’t grant Inventory or Orders, TRMNGR says which permission to allow when you connect again.

Tours (All Tours)

Production Office → All Tours. Open to every signed-in user.

YOUR TOURS

Tour row

Tap to open a tour. Shows when it was last updated.

New

New blank tour, or New tour, existing band (Choose band copies a band from one of your tours).

Import/Export

Save .trmngr (Save To TRMNGR or Save To Device), Load tour file (Load From TRMNGR or Load From Device; .trmngr and older .tourpro files), Export Excel, Import Excel.

Tour Actions (⋮)

Open Tour Actions (the three dots on the tour you want) to Rename, Duplicate, Share (opens Share Tour) or Delete (Move This Tour To Trash?).

Refresh

Reloads your tour list.

SHARED TOURS

Shared tour row

Tours other people shared with you, with by: owner. Tap to open with the access they gave you.

Deleted Tours (Trash)

Restore This Tour?

Tap a trashed tour and choose Yes to restore it.

Permanently Delete This Tour?

Removes the tour and all of its data forever. This can’t be undone.

Back To All Tours

Returns to Tours.

Profile and Preferences

Production Office → Profile (the person icon at the top right).

Account

Account email

Shown at the top of Profile: the email you are signed in with (TRMNGR login), or Not signed in.

Reset Password

Emails a reset link for this login.

Log Out

Signs out and returns to the sign-in screen.

Delete Account

Permanently delete your login and the tours you own (see Delete Account).

Log In

Shown when signed out.

Touring defaults

Maps

Which app opens addresses: Google Maps, Apple Maps, Waze, Hammer or System default.

Time Format

12h or 24h.

Week Starts On

Sun or Mon, for the Calendar.

Day View / workflow

After Splash, Open

Calendar, Today or Last opened day.

Confirm Before Swipe-Delete

Per type (on = ask first): Days, Guests, Notes, Hotels, Contacts, Flights, Crew, Gear / Equipment, Merch, Files, Hospitality.

PDFs

Include Band Logo On PDFs

Prints your band logo on exported PDFs.

Musician Names On Stage Plot

Show names under instruments on the plot.

Show TRMNGR Mark On PDFs

Inkable watermark, bottom-right. It stays on in the current version.

Notifications

Day Sheet Notifications

When on, day sheet items show a bell; tap it to mark which items get reminders. Reminders come from the iPhone and Android apps (not the web app) and use the day sheet time in your phone’s current time zone. Turning this off cancels them. If a belled time changes on a shared tour, your reminders update the next time you open TRMNGR; on Android they also update in the background, and you get a Time changed alert if the item now starts within about 2 hours. Background updates on iPhone are coming soon.

Reminder

5, 10, 15, 30 or 45 min before, or 1 hour before.

Delete Account

TOURS YOU OWN

Listed by name. Deleted for everyone: days, day sheets, crew list, invites, settlements, merch and files in these tours.

TOURS YOU WERE INVITED TO

You are just removed; those tours stay with their owners.

ALSO DELETED

Your TRMNGR login and everything TRMNGR saved on this device. Events or files already sent to your Google Calendar or Drive are not affected.

Type DELETE to confirm

Then tap Delete My Account. You may be asked to sign in again (Apple, Google or password) first.

Google (Drive and Calendar)

Open from Files → Sync with Google. One Google sign-in covers both; Drive and Calendar connect separately.

Google account

Sync With Google

Links your Google account to this TRMNGR login.

Disconnect Google

Stops Drive and Calendar access until you sync again. If Google is your only sign-in, add an email/password first.

Google Drive

TRMNGR can only see the files it creates in its own TRMNGR folder.

Connect Google Drive

Grants Drive access.

Auto Update Drive

Update Drive when library files change.

Push Files

Pushes your Files folders to Drive now.

Clear Google

Removes the TRMNGR folder and files TRMNGR created in your Drive. Your Files tab in the app is not changed.

Google Calendar

TRMNGR adds its own TRMNGR calendar with your tour days. Applies only to the tour currently open.

Connect Google Calendar

Grants Calendar access.

Auto Update Calendar

Update Calendar when tour days change.

Push Calendar

Pushes all tour days to the TRMNGR calendar now.

Clear Google

Removes this tour’s events from your TRMNGR Google Calendar. The calendar stays and TRMNGR data is not changed.

PDFs and exports

Where each export lives and what happens after you export.

What exports

TRMNGR user guide

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